Admin jobs in Tullamore, County Offaly

Grovelands Childcare are multi award winning early learning and care providers. Established in 1992 Grovelands Childcare now employ over 130 early years educators and cater for over 750 families in the midlands.

This is a part time position, working 15 hours per week. The ideal candidate must be available to work some additional hours during peak season, if required.

Closing date for applicants is end of day on Thursday 22nd October .

The Role:

The successful candidate must be proficient in all areas of Microsoft Office and have very strong organizational, communication and interpersonal skills. The role will involve assisting central admin and the centre manager with most aspects of running the administrative office of a child care service.

Duties and Responsibilities: (examples not an exhaustive list)

Grovelands Childcare operates a number of government schemes. Prior knowledge of the operation of these schemes would be advantageous but not essential. Training on the schemes and our ChildPaths software scheme will be provided.

NCS – National Childcare Scheme

• Coordinate the CHICK renewal communications to parents and forward the CHICKs to central admin confirming the hours of attendance to be claimed
• Arrange for the signing and filing of Parental Statements of all new starts.
• Provide assistance to Centre Manager regarding any attendance pattern changes and amending the fees and advising of NCS hour changes to central admin
• Ensure that clear communications and actions are agreed with the Centre Manager around any changes to attendance and or NCS hours

ECCE Scheme

• Arrange for signing of ECCE declarations when necessary
• Input details on to Childpaths of online/in centre ECCE bookings

Invoicing Administration

• Review and approve all invoices in advance of the required date each month.
• Amend and edit invoices for any attendance pattern changes.
• Amend any fee level changes for children in advance of invoice generation
• Assist Centre Manager in the process of agreeing any attendance pattern changes
• Take card payments and mark up any payments as needed.
• Review booking patterns against attendance

Manage the booking process on Childpaths software system

• Set up new children on Childpaths
• Arrange payment of deposit by parent

Scheme Administration

• Assist central admin at peak times with scheme administration tasks such as ECCE registration

Job Types: Part-time, Permanent

Pay: €14.94 per hour

Expected hours: 15.0 per week

Benefits:

• Company events
• Company pension
• Employee discount
• On-site parking

Education:

• Advanced/Higher Certificate (required)

Experience:

• Microsoft Office: 2 years (required)
• Administration: 2 years (required)

Work Location: In person