About Royal Victoria Eye and Ear Hospital Research Foundation

The Royal Victoria Eye and Ear Hospital Research Foundation supports research and innovation relating to diseases of the eye, ear, nose and throat. Its activities include funding research projects, supporting trainee doctors undertaking higher degrees, facilitating clinical trials, and providing electrophysiology testing to public and private hospital patients.

Role overview

The Clinical Research Coordinator will support the coordination and day-to-day administration of clinical trials and research studies undertaken through the Research Foundation. This is a practical, detail-focused role supporting the Principal Investigator, clinical trials team, research staff, sponsors/CROs and relevant hospital departments to help ensure that study activity is organised, well documented and conducted in line with study protocols, local procedures and Good Clinical Practice requirements.

Job purpose

The purpose of the role is to provide reliable operational and administrative coordination for clinical trials. The post-holder will help organise study activity, support participant scheduling and visit preparation, maintain trial documentation, liaise with internal and external stakeholders, and contribute to the smooth running of clinical research activity within the Foundation. The post-holder will also support the broader activities of the Research Foundation and assist with the development and set-up of future clinical research studies, as the Foundation’s research activity grows. This is a coordination role and does not replace the responsibilities of the Principal Investigator, sponsor, clinical team or regulatory lead.

Key duties and responsibilitiesClinical trial coordination

· Support the set-up, coordination and day-to-day administration of clinical trials and research studies.

· Assist with maintaining screening logs, enrolment logs, visit trackers, delegation logs, training logs and other study trackers as required.

· Coordinate participant appointments and study visits, including scheduling clinical assessments, investigations, blood tests, ECGs, imaging or other study-related procedures where applicable.

· Prepare visit packs, source documentation, study forms and other materials required for participant visits.

· Liaise with participants in a professional and sensitive manner regarding appointments, reminders and practical study arrangements.

· Support timely completion, filing and follow-up of study documentation, including paper and electronic records.

Sponsor, CRO and monitoring support

· Act as an administrative point of contact for sponsors, CROs and study monitors, in conjunction with the Principal Investigator and clinical trials team.

· Help organise site initiation visits, monitoring visits, close-out visits and other trial-related meetings.

· Prepare documents for monitoring visits and assist with follow-up of monitoring actions, queries and administrative requests.

· Support communication between the trial site, sponsor/CRO and relevant hospital departments, including pharmacy, laboratory, imaging, day ward and outpatient areas as required.

Trial documentation and compliance support

· Maintain the Investigator Site File and other study files so that documents are complete, current and readily available for review.

· Assist with essential document collection, version control, filing of approvals, correspondence, training records and study communications.

· Support administrative preparation for ethics submissions, amendments and annual reports, under the direction of the Principal Investigator or delegated team member.

· Support audit and inspection readiness by keeping trial administration organised and traceable.

· Work in accordance with Good Clinical Practice, study protocols, data protection requirements, hospital policies and local standard operating procedures.

Data and systems support

· Assist with data entry into study databases or electronic case report forms where delegated and trained to do so.

· Track outstanding data queries or missing information and escalate issues appropriately.

· Maintain accurate records of trial activity and contribute to internal updates or reports as required.

General responsibilities

· Work closely with the Principal Investigator, research nurse, clinical research staff, administrative colleagues and hospital teams.

· Attend study meetings and internal research meetings as required.

· Contribute to a collaborative, organised and patient-centred research environment.

· Undertake other reasonable duties related to clinical research coordination as required by the role.

· Support the wider activities of the Research Foundation, including administrative and coordination tasks related to research development, governance, meetings and reporting.

· Assist with the set-up of future clinical research studies, including supporting feasibility activity, study start-up administration, document preparation, site file organisation, scheduling and liaison with relevant internal and external stakeholders.

Key skills and experience

· Previous experience in clinical trials, clinical research coordination, healthcare administration, hospital administration, eyecare or a doctor’s practice is desirable.

· Prior experience of Good Clinical Practice training is essential; willingness to complete GCP training is essential if not up to date.

· Excellent organisational and administrative skills, with strong attention to detail and accuracy.

· Ability to manage multiple deadlines, appointments, documents and stakeholder requests in a calm and methodical way.

· Strong written and verbal communication skills.

· Competence with Microsoft Word, Excel, Outlook and electronic systems; experience with study databases or eCRF systems would be an advantage.

· Discretion, professionalism and an understanding of confidentiality and data protection in a healthcare/research setting.

· Ability to work independently while knowing when to escalate issues to the Principal Investigator or senior team members.

Values and behaviours

· Patient-centred, professional and respectful in all interactions.

· Reliable, deadline-aware and careful with detail.

· Proactive and willing to “roll up sleeves” to support study delivery.

· Calm, organised and resilient when managing competing priorities.

· Collaborative and supportive of colleagues across the Foundation and hospital.

· Committed to high-quality research administration and continuous improvement.

Clinical research, healthcare administration, eyecare, hospital, or doctor’s practice experience is desirable.

Pay: €30,000.00-€35,000.00 per year

Benefits:

• Company pension
• Employee assistance program
• Sick pay

Experience:

• of clinical trials & GCP training is essential. : 1 year (required)

Work Location: In person