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Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Team Administrator / Vendor Administrator to join the SME&C EMEA Administration team. This role is ideal for someone who enjoys bringing structure to a fast-paced environment, managing multiple priorities, and supporting a diverse group of stakeholders. You will play an important role in ensuring administrative requests, meetings, events, travel coordination, and operational processes run smoothly across the business.

Key Responsibilities

Administrative Operations

• Manage shared admin inboxes and Teams requests.

• Assign, prioritize and follow up on incoming requests.

• Ensure all requests have clear ownership and status tracking.

Calendar & Meeting Support

• Coordinate calendars and meeting logistics.

• Schedule meetings across multiple stakeholders.

• Organize room bookings and meeting requirements.

Events & Office Logistics

• Coordinate offsites, leadership meetings and team events.

• Arrange catering, visitor access and hospitality support.

• Partner with AV and facilities teams.

Travel & Expense Support

• Track receipts and travel documentation.

• Assist with expense report preparation.

• Follow up on policy-related requirements.

• Coordinate with suppliers and vendors.

Documentation & Process Management

• Maintain trackers, templates and shared documentation.

• Update process notes and operational guidance.

• Ensure information remains current and accessible.

Continuous Improvement

• Use Copilot and AI tools to reduce manual work.

• Create templates and process documentation.

• Suggest process improvements and light automation opportunities.

Must-Have Skills

Administrative Experience

• Corporate administration, team coordination, executive support, business support or operations support experience.

Microsoft 365 Expertise

Strong working knowledge of:

• Outlook

• Teams

• SharePoint

• OneDrive

• Excel

• PowerPoint

Organization & Prioritization

• Managing multiple requests simultaneously.

• Working in fast-changing environments.

• Strong attention to detail.

Communication

• Professional written communication.

• Ability to follow up effectively.

• Comfortable interacting with senior stakeholders.

Stakeholder Management

• Supporting multiple teams and stakeholders.

• Customer-service mindset.

• Vendor coordination experience.

AI/Copilot Adoption

• Experience using Microsoft Copilot or AI tools for:

  • Summarising emails

  • Meeting notes

  • Drafting communications

  • Action tracking

Nice-to-Have Skills

• 3–7 years of administrative, coordinator or operations support experience.

• Shared mailbox management.

• Request triage models.

• Event coordination.

• Catering coordination.

• AV support coordination.

• Visitor management.

• Travel coordination.

• Expense administration.

• Vendor management.

• Purchase order support.

• Knowledge base creation.

• Process documentation.

• Light process automation experience.

• Experience working in a Microsoft environment.

Additional Details:

• Location: Leopardstown, Dublin, Ireland

• Duration: Until 30th June 2027

• Shift Timings: Hybrid (2 -3 days a week onsite)

• Pay Range: €178/day to €200/day (PAYE)

• Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.