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    • Proficient in using event management and digital platforms (e.g. Cvent, Teams, Quercus) to deliver in-person, virtual and hybrid events.
    • View all RCPI jobs - DUBLIN 2 jobs - Event Coordinator jobs in DUBLIN 2, County Dublin
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    • Location:* Remote (Ireland) with occasional travel if required.
    • Hours:* Monday–Thursday, 9:00am–2:00pm (20 hours per week).
    • No two days are the same.
    • Assist with the preparation and management of staff rotas to ensure appropriate staffing levels across all Visitor Centre activities.
    • Familiarity with task tracking platforms and project management tools.
    • Manage direct reports across disciplines including mentorship, performance management,…
    • Assist in managing the payment structure for events and participate in project management meetings.
    • Assist in generating inquiries for meetings and events as…
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    • Team-building activities and social events in and outside of the office.
    • Strong communication and stakeholder management skills, with the ability to engage…
    • Liaising with various internal committees and teams which have an archives/records management remit, including Data Protection, Culture Team, and Galway…
    • Excellent event management skills.
    • Excellent people management and project management skills with strong attention to detail.
    • Event Planning and Managemen*t.
    • Knowledge of housing rights, responsibilities, and tenancy management best practice.
    • Maintain accurate and up-to-date records in housing management systems.
    • Support delivery of exceptional operational events (e.g. VIP, major events).
    • Support response to disruptions, adverse weather, and off-plan events.
    • Help schedule and run intern activities, such as networking events, speaker series, and final presentations.
    • Org Partner Team Support & Analytics: Work closely…
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    • Provide timely, accurate & personalized response to meetings and events enquiries.
    • Continual awareness of all onsite events, to ensure visitor experience is…
    • Background in coordinating facilities or vendor management.
    • Familiarity with ticketing systems or IT service management tools.
    • Reports to EA/Admin Manager.
    • Solve Problems, Manage Risks: This role will teach you how to approach challenges strategically, improving the betting experience and learning risk management…
    • Experience in event management, recruiting, or a related field.
    • 3 years of experience in program or project management.

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Job Post Details

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Administrative Officer - 6 month contract - job post

Clark Executive Ltd
Naas, County Kildare•Hybrid work
Part-time, Fixed term

Location

Naas, County Kildare•Hybrid work

Full job description

Administrative Support Officer

Employment Type
Part-Time | Hybrid | Flexible Working Hours

Reporting To
Chief Executive Officer

Key Relationships
Chief Executive Officer, internal teams, Board, external stakeholders and partners

Organisation Overview

The organisation is a professional, stakeholder-led body supporting enterprise and economic development through collaboration, advocacy, events, and business supports. It works closely with partners and stakeholders to encourage engagement, growth, and regional development.

Purpose of the Role

The Administrative Support Officer will provide high-quality administrative, coordination, and organisational support to the CEO and internal teams. This is a trusted and varied role that ensures the effective day-to-day operation of the organisation and enables senior leadership to focus on strategic priorities.

This part-time role offers a hybrid and flexible working model and is well suited to an experienced administrator who can work with autonomy, discretion, and professionalism.

Key Responsibilities

CEO & Executive Support

  • Provide day-to-day administrative support to the CEO, including diary management, scheduling, and meeting coordination

  • Prepare agendas, meeting packs, presentations, and briefing materials

  • Draft correspondence, emails, and documentation on behalf of the CEO

  • Support Board and committee meetings, including minute-taking, action tracking, and follow-up

Stakeholder & Client Support

  • Act as a key point of contact, responding to enquiries in a professional and timely manner

  • Support contact administration, onboarding processes, renewals, and database maintenance

  • Assist with communications, newsletters, and event-related correspondence

  • Maintain accurate and up-to-date contact records

Office Administration & Coordination

  • Manage general office administration, filing, document control, and record keeping

  • Coordinate office supplies, facilities, and service providers

  • Support basic financial administration such as invoicing, purchase orders, and expense tracking (as required)

  • Ensure efficient, compliant, and well-organised office operations

Events & Meetings Support

  • Provide administrative support for events, briefings, and networking sessions

  • Assist with registrations, attendee lists, venue coordination, and post-event follow-up

  • Prepare event materials, sign-in sheets, and feedback documentation

Communication, Governance & Compliance

  • Maintain clear and effective communication between the CEO, internal teams, Board, and external stakeholders

  • Handle sensitive and confidential information with discretion and professionalism

  • Operate in line with GDPR, data protection, and organisational governance requirements

Working Arrangements

  • Part-time role, typically 20–25 hours per week (flexible by agreement)

  • Hybrid working model, combining remote work with on-site presence for meetings and events

  • Flexibility required around Board meetings, events, and peak activity periods

Skills, Experience & Competencies

Essential

  • Proven experience in an administrative, office support, or executive support role

  • Strong organisational and time-management skills with the ability to manage competing priorities

  • Excellent written and verbal communication skills

  • High level of discretion and professionalism

  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

  • Ability to work independently using initiative and sound judgement

Desirable

  • Experience supporting senior leadership, Boards, or committees

  • Experience in a professional services, public, or non-profit environment

  • Familiarity with CRM systems or contact databases and online event platforms

  • Strong digital capability and adaptability to new systems

Key Behaviours

  • Professional, reliable, and approachable

  • Highly organised with strong attention to detail

  • Service-focused with a proactive mindset

  • Flexible and adaptable in a varied role

  • Trustworthy and confident working with senior stakeholders

    INDCLA

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