Executive Assistant jobs in Dublin, County Dublin

Job Title: Executive Assistant

Location: Dublin City Centre (office-based)

Job Type: Full-time, permanent

Salary: €40,000 – €50,000 per year, depending on experience, with genuine scope to progress beyond this range

Schedule: Monday to Friday, 9.00am – 6.00pm

About the Opportunity

You will work with the two Directors of an established Dublin recruitment firm who are moving from full-time executive roles to more varied role dealing with a number of businesses. They are looking foran exceptional person to become their right hand across all of their business interests.In addition to some day-to-day tasks, you will gather information, analyse it, form a view and make recommendations — and you will be trusted with real responsibility from day one. It is the most senior non-management support role in the business.

What You Will Do

• Act as the central organiser of the Directors' projects, ensuring no action, deadline or commitment is ever overlooked.
• Work in the accounts department on the monthly accounts process and day-to-day financial administration, using strong Excel skills.
• Administer a rental property portfolio: insurance renewals, compliance, RTB registrations, rates, utilities and liaison with letting agents and contractors. This will include researching the property market for suitable properties to purchase.
• Draft board papers, letters, proposals and policies for the Directors' approval.
• Support the Directors in recruitment: reviewing CVs, arranging interviews, checking references and preparing offers to internal staff.
• Champion AI and automation — finding better, faster ways of doing things across the business.
• Deal directly with solicitors, accountants, banks, insurers, letting agents and government bodies on the Directors' behalf.

Requirements

• 1-2 years experience in a similar role
• Strong business administration experience, ideally supporting a senior executive or business owner.
• Comfortable with accounts work and advanced in Excel.
• A genuine enthusiast for AI tools and what they can do for a business.
• An excellent writer, researcher and analyst — confident forming and defending a recommendation.
• Naturally curious, energetic, highly organised, commercially minded and calm under pressure.
• Above all, flexible: comfortable with ambiguity, shifting priorities and a fast-moving entrepreneurial environment.
• Property administration experience is a plus, but not essential.
• Have experience in a fast paced environment dealing with sensitive information and managing several priorities simultaneously

Why Apply

• Rare breadth: recruitment, property, finance, HR, legal, technology and new ventures — all in one role.
• Work directly with the owners on everything that matters most to the business.
• €40,000 – €50,000 depending on experience, with clear scope to progress beyond this within 18–24 months for an exceptional performer.
• A role designed to grow: the better you make the business run, the bigger the role becomes.

How to Apply

Please apply through Indeed with your CV and a short cover note telling us about (1) a time you took something off a busy person's plate completely, and (2) how you have used AI tools to save time or improve quality in your work.

All applications will be treated in strict confidence.

BSSCAT1

Pay: €40,000.00-€50,000.00 per year

Work Location: In person