Assistant Facilities Manager

Dublin City Centre | €55,000 - €60,000

An exciting opportunity has arisen for an ambitious Facilities Account Lead, Coordinator, Contract Support professional, Workplace Coordinator or Assistant Facilities Manager looking to take the next step in their Facilities Management career.

Working within a high-profile corporate environment, you will support the National Facilities Manager in the delivery of Facilities Management services across a portfolio of office locations. This is a highly visible position requiring excellent communication skills, strong stakeholder engagement, and the ability to coordinate multiple workstreams while maintaining exceptional service standards.

The successful candidate will act as a trusted support to the National Facilities Manager, helping to oversee contractor performance, maintenance activities, compliance obligations, financial administration and facilities operations for a large and diverse property portfolio.

Key Responsibilities

Facilities Operations

• Support the delivery of both Hard and Soft Facilities Management services across predominantly one multi-storey Corporate office building in Dublin 1 and additional support when required from time to time on other sites within the portfolio.
• Coordinate reactive and planned maintenance activities through CAFM systems.
• Monitor work orders to ensure timely completion and resolution.
• Assist with maintenance planning and facilities service delivery.
• Maintain site documentation, asset records, site packs and operational information.
• Support issue escalation and resolution across the portfolio.

Contractor & Vendor Management

• Coordinate subcontractors, specialist service providers and maintenance contractors.
• Review contractor documentation including RAMS and Safe Systems of Work.
• Monitor contractor performance against KPIs and service standards.
• Liaise with vendors regarding quotations, purchase orders, invoices and service delivery activities.
• Build strong working relationships with suppliers and key stakeholders.

Compliance & Health & Safety

• Support statutory compliance and facilities governance requirements.
• Assist with site inspections, audits and compliance reviews.
• Ensure contractors operate in accordance with established safety procedures.
• Participate in HSQE initiatives and support a safe working environment.
• Act as Fire Warden when required.

Financial & Administrative Support

• Raise purchase orders and track expenditure.
• Support budget management, accruals and financial reporting activities.
• Maintain accurate facilities records and reporting data.
• Prepare reports, presentations, spreadsheets and management information.
• Transfer and maintain facilities data across CAFM and reporting systems.

Stakeholder Management

• Develop strong relationships with client stakeholders, site teams and service providers.
• Act as a key point of contact for operational facilities matters.
• Support meetings, service reviews and performance updates.
• Represent the Facilities Manager when required and ensure excellent customer service standards are maintained.

Projects & Continuous Improvement

• Support facilities projects, office upgrades and operational improvement initiatives.
• Assist with the implementation of capital works and refurbishment activities.
• Contribute ideas that improve efficiency, service delivery and operational performance.
• Support benchmarking and best-practice initiatives across the portfolio.

About You

We're interested in speaking with candidates who can demonstrate:

• 3+ years' experience within Facilities Management, Contract Support, Workplace Services, Property Management or a similar environment.
• Exposure to contractor coordination, maintenance activities and facilities operations.
• Good understanding of building services and M&E systems within commercial environments.
• Experience using CAFM systems or facilities management software.
• Strong Excel, reporting and administrative skills.
• Experience managing purchase orders, invoices, budgets or cost tracking.
• Knowledge of contractor compliance processes, RAMS and Safe Systems of Work.
• Excellent communication and stakeholder management skills.
• Professional, reliable and highly organised approach.
• Full driving licence desirable.

Advantageous but not essetial

• IOSH Managing Safely.
• Legionella Awareness.
• Facilities Management qualification.
• Engineering, Building Services or Technical qualification.
• Experience supporting facilities projects or continuous improvement initiatives.

What's on Offer?

• €55,000 - €60,000 salary.
• Exposure to a large multi-site corporate portfolio.
• Mentoring and support from an experienced National Facilities Manager.
• Significant career development opportunities.
• Opportunity to progress within a growing FM environment.
• Dublin city centre location with occasional travel across Leinster.

This is not a heavily technical, tool-spanner role. The ideal candidate will understand facilities operations and building services, but their real strength will be organisation, communication, contractor management and stakeholder engagement. You'll become the right-hand person to the National Facilities Manager, helping to coordinate maintenance activity, compliance, reporting, vendors and client relationships across a high-profile corporate environment. A reliable individual that will keep the show running during the National Manager's absence.

Ideal backgrounds: Facilities Coordinator, Contract Support, Facilities Administrator, Workplace Coordinator, Junior Facilities Manager, Building Services Coordinator, Property Coordinator or an Assistant FM ready to take on increased responsibility.

Send your CV and a detailed summary of your relevant experience to; darina@techskills.ie

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