HR Assistant jobs

Summary of Role

The key objective of the role of HR Admin is to support the HR Manager to ensure all Sims IVF employees and the Sims IVF management teams are supported during their period of employment to deliver best practice HR Policies and Procedures in line with Irish employment legislation.

Core Technical Competencies

• Organize and maintain personnel records
• Update internal databases (e.g. record sick or maternity leave)
• Assist with the preparation of HR documents, e.g. employment contracts and new hire guides
• Assist with the revision of company policies
• Create regular reports and presentations on HR metrics (e.g. turnover rates)
• Answer employees’ queries about HR-related issues
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
• Participate in HR projects
• Assist with recruitment and selection process
• Liaison with all levels of personnel within the organisation
• Organise training for staff
• Assist with presentations and reports for the Managing Director on a quarterly basis
• Assist with monthly expense claim analysis

To be successful in this position, you will have the following attributes:

• Professional-level oral and written communication skills
• Demonstrated strong computer literacy (MS Word, Excel and PowerPoint)
• Excellent attention to detail
• Excellent time management and organisational skills
• Experience with document control systems

Key Behavioural Competencies

Personal Leadership

• Acts with honesty and integrity at all times
• Has a realistic sense of self and impact on others
• Demonstrates patience and perspective in dealing with difficult situations
• Accepts ownership of role and accepts accountability of role objectives

Team Work

• Works co-operatively and effectively with colleagues from own and other departments with different skills and objectives to achieve best outcome.
• Listens and respects others points of view.
• Open to learning and passing on better ways of doing things.
• Open to new ideas with an ability to follow and implement protocols and procedures and clinic initiatives with his/her clinic colleagues.

Attention to Detail

• Ensures that one’s own and others’ work and information are complete and accurate
• Follows required procedures to ensure high quality of work
• Verifies information.
• Carefully reviews and checks the accuracy of information provided by others

Effective Communication

• Ensures regular and consistent communication takes place.
• Uses appropriate communication styles.
• Communicates ethically and demonstrates credibility.
• Manages conflict effectively.

Managing Change

• Demonstrates support for innovation and for organizational changes needed to improve the organization’s effectiveness
• Supporting and implementing organizational change
• Helping others to successfully manage organizational change.

Terms and Conditions of Employments Working Hours

37.5 hours – working 8 hour day Monday to Friday

Requirements of the role

• There are no physical demands beyond those normally expected to carry out duties as HR Admin

Job Types: Full-time, Permanent

Pay: €30,000.00-€40,000.00 per year

Work authorisation:

• Ireland (required)

Work Location: Hybrid remote in Dublin, County Dublin