Job Stone jobs

We are a small, busy family-run headstone and stone business looking for a reliable, practical and very organised person to help with the day-to-day running of the office.

This is not a polished corporate office environment. The office is based within a busy working yard, so we are looking for someone who is comfortable with a practical, informal environment, is happy to get stuck in and can help bring some order and structure to a busy small business.

• Check us out online @ https://www.traceyrennicksmemorials.ie/

The role would ideally suit someone with previous office, administration, reception or PA experience and a mature, sensible approach to work. Bookkeeping or basic accounts experience would also be ideal. It may particularly suit someone who is semi-retired, returning to work, reducing their hours, or simply looking for a few flexible hours each day.

We are looking for someone with good common sense, plenty of initiative and a natural ability to organise things - someone who notices what needs to be done, follows things through and makes sure nothing gets forgotten.

A big part of the role is being a steady, capable pair of hands within the business. Someone who can answer the phone, deal well with customers, keep on top of emails and jobs, organise paperwork, keep track of appointments and payments, and generally help keep the working day under control.

The role will include:

• Answering phone calls and dealing with customers in a warm and professional way
• Taking accurate details regarding headstone orders and enquiries
• Replying to emails and following up on customer queries
• Keeping track of jobs, appointments, orders and outstanding tasks
• Organising paperwork and helping tidy and structure the office
• Keeping a diary and to-do list
• Reminding the business owner about important jobs, appointments and follow-ups
• Liaising with customers and suppliers where needed
• Liaising with overseas suppliers and manufacturers, particularly in China, regarding orders
• Placing and following up on orders, checking specifications and quantities, confirming details, tracking progress and delivery dates, and chasing any outstanding information where required
• Keeping clear records of overseas orders and making sure agreed details and follow-ups are not missed
• Helping prioritise what needs to be done each day
• Preparing invoices and bills
• Adding and checking VAT on invoices
• Assisting with VAT returns
• Basic bookkeeping and keeping financial records organised
• Keeping track of outstanding invoices and payments
• Confidently and professionally following up with customers where invoices or bills remain unpaid
• General administration and PA-style support

We are looking for someone who is:

• Reliable, dependable and trustworthy
• Naturally organised
• Warm, polite and good with people
• Confident speaking with customers
• Comfortable using email and basic computer systems
• Confident communicating clearly with overseas suppliers by email or message and following orders through from start to finish
• Ideally experienced in bookkeeping, invoicing and basic VAT/accounts administration
• Confident following up on overdue invoices and comfortable having polite but firm conversations about outstanding payments
• Able to work independently and use their own initiative
• Good at keeping track of lots of little details
• Practical, calm and not easily flustered
• Confident enough to speak up if something needs to be done
• Good at following things through and making sure jobs do not get forgotten
• Happy working in a small family business and yard-based office rather than a formal or polished corporate environment

Life and work experience are genuinely valued in this role.

We are really looking for someone who can become a trusted support within the business - someone sensible, capable and organised who sees what needs doing, gets on with it and helps keep everything on track.

Hours: Approximately 2–3 hours per day, ideally Monday to Friday.

There is flexibility around the exact hours and we are very happy to work around the right person.

Please apply with a short CV and a brief note telling us a little about your previous experience and what type of hours would suit you.

Pay: €14.15-€20.00 per hour

Expected hours: 10.0 – 15.0 per week

Experience:

• Office Admin: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• A Driving Licence (preferred)

Work Location: In person