Medical, Administration jobs

Accounts & Operations Administrator (Full-Time, On-Site)

Location: Castlesampson, Athlone, Co. Westmeath

Hours: 40 Hours Per WeekHere’s a complete updated version that incorporates the accounts responsibilities, payroll, subcontractors, weighbridge operation, full-time on-site requirement, 30 years in business, and the move to digital systems.

We are a well-established quarry and construction materials business based in Athlone. Next year, we will celebrate 30 years in business, a milestone that reflects our commitment to quality, reliability, and customer service.

Due to the continued growth of the business, we are seeking an organised, reliable, and detail-oriented Accounts & Office Person to join our team.

This is a full-time, on-site position based at our quarry office. Remote or work-from-home arrangements are not available for this role.

The Role

This is a varied and important position combining accounts administration, payroll, customer service, weighbridge operation, and general office administration. The successful candidate will play a key role in the day-to-day running of the business and will be one of the main points of contact for customers, suppliers, subcontractors, and visitors.

Key Responsibilities

• Operating the quarry weighbridge and weighing vehicles in and out of the site.
• Processing delivery dockets and preparing customer invoices.
• Inputting data accurately into Sage and company systems.
• Processing customer payments and supplier payments.
• Processing subcontractor payments and maintaining records.
• Preparing and processing weekly and monthly payroll.
• Bank reconciliations and account balancing.
• Preparing bank lodgements.
• Assisting with credit control and customer account queries.
• Answering incoming telephone calls and dealing with customer enquiries.
• Serving customers and members of the public visiting the quarry office.
• Processing supplier invoices and preparing payment runs.
• Maintaining office records and filing systems.
• Providing general administrative support to management.

Technology & Continuous Improvement

As part of our continued investment in the business, we are modernising a number of our office and quarry systems.

After nearly 30 years of operating with traditional paper-based ticketing, we are introducing a new digital ticketing system using tablets and modern software solutions.

The successful candidate will play an important role in supporting this transition and helping to improve office efficiency and processes.

Candidates who are comfortable with technology, software systems, tablets, and digital workflows will have a distinct advantage.

Skills & Experience

• Previous experience in accounts, bookkeeping, payroll, or office administration.
• Experience with Sage Accounts and Sage Payroll would be highly desirable.
• Strong computer skills, including Microsoft Excel, Outlook, and Word.
• Comfortable working with tablets, digital systems, and cloud-based software.
• Excellent attention to detail and accuracy.
• Strong organisational and communication skills.
• Ability to work independently and manage multiple priorities.

Personal Qualities

• Professional, trustworthy, and dependable.
• Friendly and confident when dealing with customers, suppliers, subcontractors, and members of the public.
• Calm and organised under pressure.
• Positive attitude and willingness to learn.
• Strong sense of responsibility and ownership.
• A practical, hands-on approach and willingness to help wherever required.

What We Offer

• Full-time permanent position (40 hours per week).
• Competitive salary based on experience.
• Stable employment with a company approaching 30 years in business.
• Friendly and supportive working environment.
• Opportunity to become a key member of a growing business.
• Opportunity to contribute to the ongoing modernisation and future growth of the company.

Apply

Please send your CV and a brief cover letter outlining your experience and suitability for the role.

Pay: €45,000.00-€50,000.00 per year

Benefits:

• On-site parking

Work Location: In person