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Medical Admin jobs in Dublin, County Dublin

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Practice Manager
Calderwood Family Clinic
DUBLIN 9, County Dublin
€35,000–€38,000 a year
Part-time, Permanent
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Job details

Here’s how the job details align with your profile.

Pay

€35,000–€38,000 a year

Job type

Part-time
Permanent

Benefits

Pulled from the full job description
Annual leave
Employee assistance program
On-site parking

Full job description

The Practice Manager will oversee daily non-clinical operations, ensure strict legislative compliance, and provide cohesive staff leadership.

KEY RESPONSIBILITIES

1. Staff Leadership & HR Compliance

- Roster, supervise, and cross-train the medical administration and reception team.

- Ensure practice policies adhere to Irish Employment Law (contracts, annual leave, grievance procedures).

- Handle recruitment, onboarding, and annual performance reviews for non-clinical staff.

2. Operations & IT

- Maintain operational optimisation of GP software (HPM, phones, server , healthmail etc.).

- Coordinate clinic schedules, doctor/nurse rotas, and patient triage workflows (flu clinics etc).

- Manage facility maintenance, medical stock inventory, and equipment calibration.

3. Governance & Data Safety

- Act as the Data Protection Officer (DPO) or lead point-of-contact for GDPR compliance (Folders in situ, annual review).

- Keep the Practice Safety Statement up to date and manage patient feedback/complaints.

4. GMS & Claims Administration

- Manage the GMS panels x 3, ensuring accurate monthly primary care (PCRS) submissions and troubleshooting claims issues.

- Monitor all other public sources of income and reconcile, make submissions and troubleshooting claims issues.

- Claim for annual leave, Study & sick leave via PCRS annually to max capacity.

- Claim for staff subsidies annually to max capacity

5. Private Income & Claims Administration

- Manage private patient billing, producing monthly private income invoices for management accounts by consultation type by GP, including HPM income, Northdoc income, insurance income, and direct payments.

6. Financial Management

- Monitor practice cash flow, manage and plan for year-end tax liabilities.

- Coordinate with the external practice accountant.

- Process monthly payroll

- Manage supplier invoices and track clinic expenditure.

- Reconcile all accounts

Pay: €35,000.00-€38,000.00 per year

Benefits:

  • Employee assistance program
  • On-site parking

Ability to commute/relocate:

  • DUBLIN 9, County Dublin: reliably commute or plan to relocate before starting work (required)

Experience:

  • Irish General Practice : 1 year (preferred)
  • Medical office management: 1 year (preferred)

Language:

  • English (required)

Work authorisation:

  • Ireland (required)

Work Location: In person

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