Medical Administration jobs

Medical Secretary

Job Title: Medical Secretary

Location: South Dublin

Job Type: Part-Time | Permanent

Salary: Competitive salary package, dependent on experience.

Overview

We are seeking an experienced and professional Medical Secretary to join a busy healthcare team. The successful candidate will play a key role in providing administrative support, ensuring the smooth day-to-day operation of the practice while delivering a high standard of service to patients and healthcare professionals.

This position requires excellent organisational skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced medical environment.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to medical professionals.
• Manage patient appointments, scheduling, cancellations, and follow-up bookings.
• Handle incoming telephone calls, emails, and patient enquiries in a professional and confidential manner.
• Prepare, format and proofread medical correspondence, reports, referrals and other documentation.
• Maintain accurate and up-to-date patient records in line with data protection and confidentiality requirements.
• Process referrals and liaise with hospitals, consultants, laboratories and other healthcare providers as required.
• Manage filing systems, both electronic and paper-based.
• Support billing, invoicing and administrative processes where necessary.
• Ensure all patient information is handled confidentially and in accordance with relevant healthcare regulations.
• Assist with general office administration and contribute to the efficient running of the practice.

Requirements

• Previous experience in a Medical Secretary, Medical Administrator, Healthcare Administrator or similar role.
• Excellent typing and audio transcription skills.
• Strong working knowledge of Microsoft Office Suite.
• Experience using medical practice management systems would be advantageous.
• Outstanding communication and interpersonal skills.
• Exceptional organisational and time-management abilities.
• Ability to prioritise workload and work effectively under pressure.
• High level of accuracy and attention to detail.
• Understanding of patient confidentiality and GDPR requirements.
• Professional, discreet and patient-focused approach.

Desirable Skills

• Experience working within a GP practice, consultant clinic, private hospital or healthcare setting.
• Medical terminology knowledge.
• Experience processing referrals and managing patient pathways.
• Familiarity with healthcare administration procedures and systems.

What We're Looking For

The ideal candidate will be organised, proactive, personable and capable of building strong relationships with patients and healthcare professionals. They will have a positive attitude, excellent communication skills and a commitment to delivering outstanding administrative support within a healthcare environment.

Apply Today

If you have a strong administrative background within a medical or healthcare setting and are looking to join a supportive and professional team, we would love to hear from you.