Medical Recruitment Specialists jobs

Office & Operations Coordinator – Glasnevin

Full-Time | Immediate Start | Dublin (Glasnevin)

Codeblue is Ireland's leading provider of specialist event medical services. We are now seeking a highly capable Office & Operations Coordinator to join our team on a full-time basis, with an immediate start available.

This is a primarily office-based role within our Events Division. We are looking for someone who is organised, quick, confident on a computer, and comfortable juggling multiple tasks in a fast-paced environment.

You will work closely with senior management and play a key role in keeping our operations running smoothly day to day.

The Role

As Office & Operations Coordinator, you will provide operational and administrative support across the Events Division. This is a hands-on role with real responsibility, suited to someone who enjoys being busy, staying organised, and getting things done efficiently.

Your day-to-day responsibilities will include:

• Preparing and issuing quotations for event medical services
• Following up on quotations and managing client enquiries
• Maintaining accurate client and event records
• Supporting event planning and coordination, including allocating crews, vehicles and equipment
• Assisting with post-event processes, including invoicing and documentation
• General administrative support, including document preparation and data management
• Supporting recruitment, onboarding and personnel compliance administration
• Assisting with a wide variety of operational projects and day-to-day business activities

This role will continue to evolve as the business grows, offering excellent exposure to operations, coordination and decision-making.

About You

We are looking for someone who is:

• Highly organised and detail-oriented
• Confident, quick and efficient on a computer
• Very comfortable using Microsoft Excel and Microsoft Word
• Able to manage multiple tasks with minimal supervision
• Calm, capable and professional when dealing with clients and colleagues
• Adaptable and comfortable working in a fast-paced environment where priorities can change quickly
• A strong communicator with excellent written and verbal skills
• Proactive, reliable and keen to learn

Essential Requirements

• Previous experience in an administrative, coordination or office-based role
• Excellent organisational and time management skills
• Strong digital literacy and attention to detail
• A full driving licence

Desirable (Not Essential)

• Experience in operations, logistics or event coordination
• An Emergency First Response (EFR) or Emergency Medical Technician (EMT) qualification
• Experience working in the healthcare, emergency services or events sector

Working Hours & Location

• Full-time position (40 hours per week)
• Monday to Friday
• Flexible start times of 8:30am, 9:00am or 9:30am
• Based at our Glasnevin office
• Occasional evening or weekend work may be required to support operational requirements

Salary & Benefits

• Starting salary: €30,160 per annum
• Salary review to €31,200 after 6 months
• Salary review to €32,240 after 24 months
• 20 days paid annual leave
• Company pension available
• Flexible working hours
• Ongoing training and development opportunities

Why Join Codeblue?

• You'll be trusted with real responsibility from day one.
• You'll work directly alongside senior management.
• You'll play a key role in the day-to-day operation of Ireland's leading event medical services provider.
• You'll gain valuable experience across operations, logistics and business management.
• You'll join a growing organisation with genuine opportunities for progression.

This is an immediate vacancy, and interviews will be held as suitable candidates apply.

How to Apply

Please submit your CV together with a short cover note outlining why you would be a great fit for the role.

Job Types: Full-time, Permanent

Pay: €30,160.00-€32,240.00 per year

Benefits:

• Additional leave
• Bike to work scheme
• Company events
• Company pension
• Employee discount
• Flexitime
• On-site parking
• Sick pay

Application question(s):

• PHECC EMT License Number

Education:

• Junior Certificate (preferred)

Licence/Certification:

• EMT (preferred)

Work Location: In person