Skip to main content
Post your CV and find your next job on Indeed!

Medical Secretary, Administration jobs in County Dublin

Sort by: -
    • Mathematics and English or Irish1.
    • Or the Leaving Certificate Vocational programme.
    • Candidates must achieve a pass in Ordinary or Higher level papers.
    • View all Beaumont Hospital jobs - Dublin jobs - Secretary jobs in Dublin, County Dublin
    • Salary Search: Vascular Secretary salaries in Dublin, County Dublin
    • See popular questions & answers about Beaumont Hospital
    • Liaising with other medical doctors in Consultant's absence.
    • This role is working alongside another secretary in a Urology practice.
    • Knowledge of and experience with Salesforce or similar CRM system.
    • Job purpose: Front of House administration and database system support for EPIC’s Advocacy…
    • Confined campaigns are restricted to a specified group of candidates.
    • Please refer to the eligibility section of the Job Specification for details of the…
    • Ability to work independently or as part of a team.
    • We value diversity and inclusion in our workplace and want to ensure that all applicants have the same…
    • Reporting to the Business and Finance Manager, Independent Production, the successful candidates will provide administrative support across both Radio and…
    • Academic qualification at Level 6 or higher on the NFQ or equivalent professional experience or qualification.
    • Annual Leave: 23 working days per annum.
    • A panel may be formed as a result of this campaign for Executive Assistant (Grade VI) within the Office of the Chief Financial Officer (CFO) from which current…
    • Sedentary-Exerting up to 10lbs/4kgs of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise…
    • Prior experience supporting executive leadership in a technology or software company preferred.
    • Minimum of 3 Years of experience in an EA or administrative…
    • Reporting to the Business and Finance Manager, Independent Production, the successful candidates will provide administrative support across both Radio and…
    • Person required to help out with office admin for an electrical company.
    • Experience with an electrician company an advance but not essential, as full training…
    • BS Degree required or equivalent experience.
    • Contribute to Division or Firm process improvement activities.
    • If your career hasn’t followed a traditional path,…
    • Assisting line manager and team members with ad hoc administration duties and projects.
    • We value diversity and inclusion in our workplace and want to ensure…
    • Previous PMO or Project Administration experience.
    • Experience supporting SuccessFactors or other large scale HCM implementations.
    • Dublin, L, IE, D02 KF20.

People also searched:

medical, secretary
no experience necessary
office
office administrator
part time
receptionist
senior house officer
sho
administrator
clerical officer

Job Post Details

Vascular Secretary - job post

Beaumont Hospital
3.4 out of 5 stars
Beaumont Road, Beaumont, Dublin, County Dublin
€56,018 a year - Part-time, Specified-purpose
You must create an Indeed account before continuing to the company website to apply

Job details

Pay

  • €56,018 a year

Job type

  • Specified-purpose
  • Part-time

Location

Beaumont Road, Beaumont, Dublin, County Dublin

Benefits

Pulled from the full job description

  • Annual leave

Full job description

Overview:
Post Title:


Vascular Secretary


Post Status:


Temporary Specified Purpose Contract


Department


Surgical Directorate


Location:


Beaumont Hospital, Dublin 9


Reports to:


Directorate Support Supervisor


Salary:


Appointment will be made on Grade IV Officer


€36,470 to €56,018 LSI


Hours of work:


Part time - 24.5 hours per week


Closing Date:


12 noon on 26/8/2026


Please note the hospital reserves the right to close the competition early should a substantial number of applications be received


Position Summary:


The successful candidate will assist in the provision of an effective, consistent and efficient level of administrative support, including proficient typing skills. This post will also provide a cross-cover service within the Surgical Directorate on an as required basis, as per service and line manager requirements.

Other duties may include (but are not limited to):

  • Patient registration support
  • Assisting with the timely typing of all clinical correspondence, covering for secretary's absence.
  • Flexible working approach as per demands of the busy Surgical Directorate service
  • Provide a variety of administrative functions and an efficient and effective clerical service to the Directorate
  • Assist in the Planning, co-ordinating and directing of the daily operation of the Directorate.
  • Aware of the directorate KPI’s, goals and objectives and working with the Directorate Support Supervisor and

Directorate Support Manager to achieve same.



Responsibilities:
  • Encourage good working relationships within the multidisciplinary staff of the Directorate and with other Hospital
  • Reception/ phones
  • Clinic Preparation
  • Clinical Appointments
  • Ensure patients who require surgery are placed on a waiting list.
  • Ensure theatre lists are booked according to the guidelines provided by the Surgical Directorate management team.
  • Communicate with patients regarding their decision to admit and provide appropriate admission instruction, along with informing patients of cancellation and ensuring follow-up with the clinical team.
  • Ensure patients suspensions are appropriate and managed on an on-going basis.
  • Typing.
  • Referral tracking, Chart tracking.
  • General administration duties.
  • Be familiar with the appropriate standards in relation to evaluation of infection control data, compliance with hygiene audits and the hospital’s infection control policies and procedures.
  • Provide cover Directorate Nurse Manager/Business Manager/Consultant secretaries and admissions when need arises as directed by Directorate Support Supervisor/Manager i.e. annual leave/sick leave.
  • Identify opportunities for improvement and initiate steps to accomplish.
  • Act with digression and integrity at all times in relation to sensitive data linked to the directorate or the hospital.
  • Perform such duties as appropriate to the office as may from time to time.
  • Filing, scanning, photocopying and all other office duties.
Qualifications:

Mandatory

In exercise of the powers conferred on me by Section 22 of the Health Act 2004, I hereby approve the
qualifications, as set out hereunder, for the appointment and continuing as Assistant Staff Officer,
Grade IV in the HSE.

1. Professional Qualifications, Experience, etc

(a) Eligible applicants will be those who on the closing date for the competition:
(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory
health agencies, or a body which provides services on behalf of the HSE under Section
38 of the Health Act 2004.

Or

(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of
subjects in the Department of Education Leaving Certificate Examination, including
Mathematics and English or Irish1. Candidates should have obtained at least Grade C
on higher level papers in three subjects in that examination.

Or

(iii) Have completed a relevant examination at a comparable standard in any equivalent
examination in another jurisdiction.

Or

(iv) Hold a comparable and relevant third level qualification of at least level 6 on the
National Qualifications Framework maintained by Qualifications and Quality Ireland,
(QQI).Note1:

Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level
paper is not acceptable.

Candidates must have achieved these grades on the Leaving Certificate Established programme
or the Leaving Certificate Vocational programme.

The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

and

(b) Candidates must possess the requisite knowledge and ability, including a high standard of
suitability, for the proper discharge of the office.

2. Age

Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within
the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). A
candidate who is not classified as a new entrant must be under 65 years of age on the first day of
the month in which the latest date for receiving completed application forms for the office occurs.

3. Health

Candidates for and any person holding the office must be fully competent and capable of
undertaking the duties attached to the office and be in a state of health such as would indicate a
reasonable prospect of ability to render regular and efficient service.

4. Character

Candidates for and any person holding the office must be of good character.

Desirable:

  • Knowledge and experience of using an email system effectively e.g. Outlook,
  • General knowledge of the health service and how it works.
  • Good communication and interpersonal skills including the ability to present information in a clear and concise manner.
  • Excellent planning and organisational skills including using computer technology effectively.
  • Commitment to providing a quality service and customer service skills.
  • Flexibility, problem solving and initiative skills including the ability to adapt to change.
  • The ability to work both independently and as part of a team.
  • Leadership potential and strong team skills.
  • General awareness of national waiting list protocols (NTPF).


Informal Enquiries ONLY to:


Name:


Aisling Connolly


Title:


Email address:


aislingconnolly@beaumont.ie

Let Employers Find YouUpload Your Resume