Medical Secretary jobs in County Dublin

The Breast Institute is seeking a highly motivated and experienced part-time Consultant Secretary to join our fast-paced environment. This crucial role provides comprehensive secretarial and administrative support to the consultant, ensuring the efficient and professional operation of their private practices and maintaining the highest standards of patient care.

If you have a strong focus on detail, exceptional organisational skills, and a commitment to patient safety, we want to hear from you.

Key Duties & Responsibilities

The successful candidate will be responsible for managing all aspects of the Consultants' private practices, including:

• Practice Management: Ensuring the efficient operation of a group of Consultants' private practices, adhering to all Mater Private Network standards.
• Patient Liaison: Dealing with all patient interactions in an efficient, professional, and sensitive manner.
• Scheduling & Coordination:
• Managing and ensuring all clinics across multiple locations are fully booked.
• Scheduling patients and dealing with all referrals within set time frames.
• Proactively refilling all cancellation slots.
• Submitting all theatre bookings in a timely manner.
• Clinic Support: Attending Consultant clinics in Dublin and ensuring all necessary patient documentation is available.
• Communication & Administration:
• Monitoring and actioning all emails, voicemails, and text messages professionally.
• Answering telephones efficiently.
• Taking payments on behalf of the Consultants.
• Sending on referrals for testing and bookings as required.
• Completing a monthly finance report for Consultants and the hospital.
• Safety & Accuracy: Ensuring patient care and safety are always adhered to, and all work is carried out accurately and efficiently.
• IT & Systems: Proficiency in MS Word, Excel, Microsoft Outlook, iMedDoc, and the Hospital Patient Administration System.
• Ad Hoc Tasks: Completing other tasks as assigned from time to time.

Education, Skills & Knowledge Required

• Experience: A minimum of 2 years of experience in a similar role is essential.
• Education: Leaving Certificate standard of education is required, with a Medical Secretary Diploma or equivalent qualification desirable.
• Essential Skills:
• Strong attention to detail and a high degree of accuracy.
• Excellent coordination skills and the ability to work under pressure to meet tight deadlines.
• Excellent interpersonal and communication skills, with a proven awareness and sensitivity towards patient needs.
• The ability to use initiative to enhance the Service.
• Flexibility with working hours to suit Consultant clinics.
• Working hours for the role will be 30 hours per week.

MATER PRIVATE NETWORK IS AN EQUAL OPPORTUNITES EMPLOYER.