Operations Support Coordinator jobs

Administration and Operations Support Coordinator

Full-Time|Office-Based

Fireblock is a specialist manufacturer of hollow metal steel doors and related products, supplying our products into pharmaceutical plants, life sciences ,data centres, commercial projects and healthcare projects across Ireland and Europe.

As our business grows, we're expanding this role from a traditional admin/reception function into a central operational support position — connecting our office, our sites, and our estimating, sales, and project management teams.

The Role

You'll provide structured administrative and operational support across the full project lifecycle. You'll be the link that keeps information flowing accurately and on time between our Contracts Manager, project managers, and sales team.

This is a great opportunity for someone who thrives on organisation and variety, and who wants to grow into construction project coordination — full training and a structured induction will be provided.

What You'll Do

- Maintain a live site works tracker (via software packages) covering all active projects

- Flag programme slippage or access delays to management promptly

- Issue weekly site status summaries and maintain project snag logs

- Keep project files — electronic and physical — accurate and up to date

- Chase outstanding approvals, information requests, and client sign-offs

- Help prepare programmes, schedules, and progress reports

- Coordinate project review meetings and take minutes

- Maintain the enquiry and tender register

- Coordinate distribution of technical documentation and certification to clients

- Support client meetings and site surveys, and keep the CRM updated

- Compile project handover packs, including CPR documentation and fire door certification

- Maintain the company's safety file, RAMS packs, and track certification renewals

- Manage calls, visitors, and general correspondence

- Support the wider team with document preparation and office administration

What We're Looking For

- Strong organisational skills and the ability to juggle a varied workload

- High accuracy and attention to detail, especially in documentation and data entry

- Clear, professional written communication

- Proficient in Microsoft Office (Word, Excel, Outlook)

- Reliable, punctual, and a strong team player

- Comfortable working within structured processes

No construction background required — we'll build your knowledge of project documentation, CPR/fire door certification standards, and site coordination on the job.

What You'll Get

- Structured induction and handover period, with regular check-ins from the Contracts Manager

- A varied, central role with real visibility across the business

- Formal annual review, with an informal check-in at 3 months

Pay: €28,300.00-€32,000.00 per year

Work Location: In person