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Job Post Details

Vehicle Coordinator
CPL
·
3.4
83 Merrion Square South, Dublin, County Dublin
€29,000 a month
Full-time
Apply on company site

Job details

€29,000 a month
Full-time
Monday to Friday
83 Merrion Square South, Dublin, County Dublin

Full job description

We are hiring a trust-worthy and organised Auction Vehicle Coordinator on behalf of our client based in Dublin 24.

Hours: Monday to Friday 9am-6pm.

Responsibilities

  • Receive, log, label, and securely store all vehicle keys on arrival.
  • Maintain accurate key records within the auction management system.
  • Issue and retrieve keys for internal departments (photography, inspection, valeting, yard staff) in line with approved processes.
  • Release keys to buyers, transporters, or authorised third parties following successful payment and clearance checks.
  • Verify vehicle details against keys to ensure correct matching at all times.
  • Carry out daily key reconciliations and investigate any discrepancies immediately.
  • Escalate missing, damaged, or incorrect keys in accordance with company procedures.
  • Support auction days by ensuring timely and controlled key availability.
  • Work closely with Yard, Admin, Transport, and Accounts teams to ensure smooth operations.
  • Adhere to all security, health & safety, and data protection requirements.
  • Assist with audits, stock checks, and compliance reporting when required.


Key Skills & Experience

  • Strong attention to detail and accuracy.
  • Highly organised with the ability to manage high volumes of keys and vehicles.
  • Trustworthy, reliable, and security-conscious.
  • Confident using computer systems and databases (auction or asset management systems desirable).
  • Good communication skills and a professional manner when dealing with customers and colleagues.
  • Ability to work under pressure, particularly on busy auction days.
  • Previous experience in an auction house, motor trade, logistics, or security-based role is an advantage but not essential.
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