Property Administrator jobs

Kelly Bradshaw are currently looking for a property administrator/agent to join our team. This exciting role offers the right candidate the opportunity to join a notable estate agency in Dublin who's been in business more than 30 years.

This is a full time position and the successful candidate will receive a competitive salary + generous commission scheme + mileage allowance + mobile phone.

The Agent / Property Administrator will report directly to the General Manager and Senior Management Team.

Responsibilities:Property Administration & Lettings:

• Manage the entire letting process, ensuring timely allocation and reallocation of properties.
• Coordinate and conduct pre-tenancy processes, including property viewings and tenant interviews.
• Assist the sales team with viewings, enquiries and advertising.
• Administer tenancy agreements and ensure compliance with legal requirements, including registering tenancies with the Residential Tenancies Board (RTB).
• Assist tenants with relevant documentation, including Rent Supplement applications, and advise them on tenancy rights and responsibilities.
• Maintain detailed and up-to-date property and tenant records on IT systems.

Tenant Relations:

• Build and maintain positive relationships with landlords and tenants, fostering a harmonious living environment.
• Address tenant inquiries and complaints promptly, both informal and formal, to ensure resolution in line with company policies.
• Monitor rent payments and proactively manage rent arrears, including implementing payment plans or initiating appropriate actions for non-payment.
• Conduct regular property inspections to:
• Ensure compliance with health and safety standards
• Identify maintenance or repair needs
• Monitor tenant adherence to lease agreements

Essential Skills & Experience:

• Proven experience in property administration, or a related customer service role (minimum of 2 years).
• Excellent interpersonal skills and the ability to build positive relationships with tenants, landlords, and other stakeholders.
• Strong organizational and multitasking abilities, with a keen eye for detail.
• High-level communication skills, both written and verbal.
• Proficiency in computer systems and database management.
• Ability to manage sensitive information with the highest level of confidentiality and discretion.
• Experience addressing tenant disputes, rent arrears management, and conducting property inspections.

Desirable Skills:

• A full clean driver’s license and access to a car are essential.
• Working towards or desire to get a PSRA licence.
• Knowledge of relevant tenancy regulations and compliance requirements.
• Familiarity with the residential property market and letting trends in Dublin.
• Strong negotiation and problem-solving skills.

This is an exciting opportunity to join a dynamic team in a well-established estate agency. If you meet the criteria and are passionate about providing a top-tier service in the property letting sector, we encourage you to apply.

Job Types: Full-time, Permanent

Benefits:

• On-site parking

Experience:

• Property : 1 year (preferred)

Licence/Certification:

• or are you working towards you PSRA Licence (preferred)

Work Location: In person