Secretary Admin jobs in Dublin, County Dublin

Admin Assistant, EMEA Data Centre Capacity Delivery (DCCD)

We are hiring an Administrative Assistant to support our EMEA Data Centre Capacity Delivery (DCCD) organisation.DCCD is responsible for the construction delivery of our data centre projects — from receipt of design documents through to handover to the operations team. We operate in a fast-paced, high-accountability environment where innovation, process improvement, and stakeholder partnership are part of the day job. If youre organised, proactive, and enjoy keeping complex projects moving, this role will suit you.

As the Administrative Assistant, youll provide dedicated support to DCCD leadership and delivery teams, including Construction Managers and Engineers. Youll work closely with DCCD Coordinators such as Program Managers, Finance Coordinators, and Project Coordinators, taking ownership of essential admin and coordination tasks so the wider team can stay focused on delivery milestones.This is a hands-on role for someone who thrives in a dynamic setting, can manage competing priorities, and takes pride in creating structure, clarity, and momentum.What success looks like

• Highly organised and detail-oriented, with the ability to manage multiple priorities effectively
• Self-motivated, dependable, and comfortable working with confidential information
• Adaptable and quick-thinking when priorities shift
• Proactive in improving how the team operates day-to-day
• Collaborative, positive, and service-minded

Key responsibilities

• Provide administrative assistance and general administrative support as required
• Own the onboarding process for contractor employees (training coordination, security badge requests/issuance)
• Maintain, update, and develop the Construction Wiki by gathering information and ensuring accuracy
• Execute the change management process in Procore, ensuring relevant information is uploaded to financial tools each month prior to invoice approvals
• Manage multiple competing priorities while maintaining quality and responsiveness
• Support special projects, one-off initiatives, and additional tasks as assigned
• Work independently on assigned projects, proactively identifying and resolving issues to ensure successful outcomes

A typical day might include

• Ensuring Procore financial tools are updated on time for budget tracking and invoice approvals
• Processing badge requests and onboarding vendor employees
• Administering change management requests and coordinating project financials
• Managing designated scopes of work efficiently and consistently
• Handling IT support requests for operational needs
• Updating and maintaining the Construction Wiki so documentation stays current and usable

Basic qualifications

• Strong organisational skills and the ability to manage multiple priorities simultaneously
• Excellent communication and interpersonal skills, with confidence working across teams
• Demonstrated proactive problem-solving ability
• Experience managing projects using planning platforms such as Procore
• Proficiency in Microsoft Office Suite, including advanced Excel, Word, Outlook, and PowerPoint
• Strong stakeholder management skills across cross-functional teams
• Minimum 2 years experience in office and financial management and administrative support (or a closely related field)
• Ideally you will have some exposure to data visualisation and representation
• Ideally you will have some Project Management training but not essential.

If youre the kind of person who brings order to complexity, keeps stakeholders aligned, and makes delivery teams more effective, wed like to hear from you. Please apply via the link asap for immediate consideration.