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Job Post Details

Senior Accounts Assistant/Administrator
Marsh Mackey
·
3.5
County Meath
Full-time
Apply on company site

Job details

Pay information not provided
Full-time
County Meath

Full job description

Our client is seeking an experienced Senior Accounts Assistant/Administrator to work as part of the Accounts team.

The successful person will work closely with the office team and external auditors.

Key Responsibilities
Day-to-Day Financial Operations

  • Take ownership of the accounting records and maintain the general ledger accurately through to trial balance.
  • Manage the full Accounts Payable and Accounts Receivable cycles, including supplier invoices, customer billing, payment runs, statements and credit control.
  • Complete regular bank, credit card, petty cash, supplier, customer and control account reconciliations, investigating and resolving discrepancies promptly.
  • Monitor working capital and prepare short-term cash flow forecasts for management.
  • Process or oversee payroll, staff expenses and related reconciliations, ensuring supporting records are complete and accurate.

Month-End and Management Reporting

  • Prepare monthly management accounts, including profit and loss, balance sheet and clear commentary on material variances.
  • Post journals, accruals, prepayments and depreciation, maintain the fixed asset register and complete balance sheet reconciliations.
  • Produce debtor and creditor ageing reports, cash flow updates and other financial information required by management.
  • Produce a work-in-progress value at the financial year end (or monthly if required)
  • Support project and job-cost reporting by allocating costs accurately and highlighting unusual spend or emerging variances.
Compliance and External Auditor Liaison
  • Prepare and submit VAT, PAYE, RCT and other relevant Revenue returns, ensuring records are complete and filing deadlines are met.
  • Act as the primary finance contact for the external auditor and provide a well-organised year-end pack, ledgers, reconciliations and supporting schedules.
  • Respond to auditor requests and queries, follow through on adjustments and maintain a clear audit trail for all financial transactions.
Business Support and Controls
  • Maintain practical financial controls, accurate document filing and clear approval processes across the business.
  • Coordinate with the Operations Manager and site teams to obtain purchase
  • orders, invoices, expenses, timesheets and other financial information on time.
  • Identify opportunities to improve finance processes, reporting quality and the effective use of accounting systems.
  • Provide ad hoc financial analysis and support to management when required.
Requirements
  • At least three years’ experience in a broad accounts position, ideally at senior bookkeeper, accounts executive or standalone in-house accounts level.
  • Strong practical experience preparing accounts to trial balance and producing monthly management accounts.
  • Proven knowledge of Accounts Payable, Accounts Receivable, bank reconciliations, cash flow, payroll and Revenue returns.
  • Strong working knowledge of accounting software and Microsoft Excel.
  • Experience in construction, trades, RCT or project/job-cost accounting would be beneficial.
The Person
  • Highly organised, accurate and comfortable taking ownership of deadlines
and priorities.
  • Commercially aware and able to turn financial information into clear, practical updates for management.
  • Confident working independently while building effective relationships with operational colleagues and external advisers.
  • Discreet, dependable and committed to maintaining confidentiality and strong financial controls.

For full information contact us on 046 9028205 or email recruit@marshmackey.com

Job Category: bookkeeper Accounts assistant IATI Accounts Technician
Job Type: Full Time
Job Location: Meath
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