System Administrator jobs

Alliance Medical are currently recruiting an Administration Supervisor to join our MRI team in Galway. This is a great opportunity to be part of a high-performing, compassionate team providing vital diagnostic imaging services for patients.

Contract type: Permanent

Working hours: 37.5 hrs per week

This role is ideal for someone who thrives in a fast-paced, detail-focused environment, has excellent communication skills, and is passionate about delivering outstanding care in a healthcare setting.

• To lead the wider team of medical administrators who provide support to the Department.
• To provide the department with all essential administration, thereby enabling them to meet customer expectations.
• To provide professional customer service at all times as the first point of contact.
• To ensure that all administrative processes and procedures are streamlined so that the clinical staff can concentrate on their role and responsibilities.

Key Responsibilities:

• Responsible for the management of an engaged and motivated team effectively utilising internal resources and supports including induction, buddy system, performance management, delegation, career development, one-to-ones and training.
• Assist in developing and implementing standard operating procedures and training plans for the team.
• Recommend new processes to enhance operational effectiveness.
• Reception duties – telephone messages, faxes and queries and deal with them efficiently and to make all bookings.
• Handle and resolve complaints.
• Record and maintain training competency checklists/training plans for new starters during training until all training is complete.
• Manage administrative staff roster and annual leave requests.
• Organise weekly and month staff meetings, compile minutes and agendas.
• Ensure all administrative processes are documented correctly & ensure duties are performed as required with the correct frequency.

Skills:

• Excellent attention to detail and customer service orientation
• High level of communication and leadership skills
• Demonstrates initiative & highly motivated
• Ability to work in a challenging environment with changing priorities.
• Flexibility and adaptability
• Proven organisational skills
• Evidence of teamwork/ strong team player
• Positive, helpful and cheerful attitude