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Job Post Details

Site Administrator
Ward Personnel
·
4.1
Cork, County Cork
€35,000–€40,000 a year
Permanent, Full-time

Job details

€35,000–€40,000 a year
Sick pay, Company pension, On-site parking
Permanent, Full-time
Monday to Friday
Cork, County Cork

Full job description

Overview

Ward Personnel are recruiting for a Site Administrator for full time/permeant work in Cork city. The site Administrator plays a key role in supporting the smooth and efficient running of construction projects. The position involves managing project documentation, coordinating communications, assisting with financial processes, and supporting both office and site-based teams. The successful candidate will work closely with site managers, subcontractors, clients, and project teams to ensure project requirements are met accurately and on time.

Key Responsibilities

  • Manage day-to-day office operations, including correspondence, phone handling, and office supplies.
  • Provide administrative support to site managers and wider project teams.
  • Maintain organised and up-to-date records, including site diaries and compliance documentation.

Project Coordination

  • Coordinate the flow of information between office staff, site teams, clients, and subcontractors.
  • Review submittals, inspection reports, and monitor the tracking of materials and resources.
  • Assist with project scheduling and ensure progress updates are accurately recorded and communicated.

Contract & Document Management

  • Support contract administration and ensure all contractual obligations are met.
  • Manage project documentation, filing systems, and compliance-related files.
  • Prepare and issue project-related documentation as required.

Financial Administration

  • Handle financial documentation including invoicing, bookkeeping, and budget tracking.
  • Assist with cost estimation and monitoring project expenditure.
  • Generate payment estimates and act as a liaison between owners and contractors regarding financial queries.

Required Experience & Qualifications

  • Strong organisational and time management skills, with the ability to prioritise effectively.
  • Excellent communication and interpersonal abilities.
  • Working knowledge of Sage
  • Proficiency in IT systems, including project management software, spreadsheets, and document tools.
  • High level of accuracy and attention to detail.
  • Ability to work collaboratively with diverse teams and stakeholders.
  • Understanding of construction contracts and basic cost estimation principles.
  • Eligible to work on site 09:00-16:30 Monday to Friday

Job Types: Full-time, Permanent

Pay: €35,000.00-€40,000.00 per year

Benefits:

  • Company pension
  • On-site parking
  • Sick pay

Work Location: In person

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