Dictaphone Typing jobs

We are seeking applications for the following permanent role:

Administration Grade IV - Permanent, Full Time Post.

Duties and Responsibilities

The position of Grade IV Administrator encompasses administrative responsibilities in the Service Area which include the following: -

• Administration supports to the Management and Clinical team in SA2.

Duties include

minute taking and typing of minutes.

Dictaphone and copy typing. S

Setting up and maintaining excel spreadsheets, collating data, administration of referrals,

Managing Diaries

Setting up of appointments and meetings

Provide Reception Cover when required

To perform such other duties appropriate to the post as may be assigned from time to time by the manager or his/her nominee.

Professional:

• To have an excellent knowledge of St. Michaels House policies.

• To ensure confidentiality on all matters and information obtained during the course of employment.

Confidentiality

The post holder will have access to various types of records/information in the course of work.

Such records and information are strictly confidential and unless acting on the instruction Of

an authorised person, on no account must information concerning staff, service users or other

service business be divulged or discussed except in the performance of normal duty. In

addition, records may never be left in such a manner that unauthorised persons can obtain

access to them and must be kept in safe custody when no longer required.

Essential Experience:

• 2 years previous experience in administration
• Familiarity with databases including data collection and inputting
• Excellent organisation skills
• Excellent IT skills including strong proficiency in MS Word & Excel
• Proven ability to collect and interpret data for processing
• Flexible and the ability to multi-task
• Highly motivated and enthusiastic
• Excellent telephone and communication skills.
• An ability to be highly professional and confidential
• A proven ability to work on their own initiative, and as part of a team

What we can offer:

• Opportunity to work in a modern, inclusive and friendly environment.
• Continuous education and career pathway development.
• Pension and Sick Pay Scheme.
• Work/Life balance (home-working 2 days per week).
• Free on-site parking.
• Employee wellbeing supports.
• Cycle to Work Scheme.

Salary Scale:

Successful candidates will be paid in line with June 2026 HSE revised consolidated Grade IV Salary Scale point 1: 36,470 to point 12: 56,018 LSI per annum based on working a 35-hour week.

Please note, should you have no previous public sector you will be placed at point 1.

The post holder may be required to perform other duties as appropriate to the post, which may be assigned to him/her from time to time, and to contribute to the development of the post while in office. This job description will be subject to review in the light of changing circumstances. It is not intended to be exhaustive but should be regarded as providing guidelines within which individuals work.

Informal enquires:

Informal enquiries can be made to Jacinta Davidson at Jacinta.Davidson@smh.ie

Closing Date: 7th July 2026

Shortlisting will happen and candidates who meet criteria will then be notified of an interview date.

Please note, only shortlisted candidates will be contacted